Public Access Policy


The Archives of the Episcopal Diocese of Indianapolis is the repository for the official records of The Convention of the Episcopal Diocese of Indianapolis and affiliates. It also acts as the repository for the records of Diocese organizations, Diocesan churches no longer in existence, and certain private collections that support a contextual understanding of the official record. The Archives has a primary responsibility to serve the administration, program, and mission of the Diocese by meeting its information and research requirements.

As an extension of its mission, the Archives of the Diocese welcomes research inquiries from the public. Public access to the records of the Archives is governed by policies adopted by the Episcopal Diocese of Indianapolis Museum and History Committee and by agreement with private donors. Within reasonable limits and as time permits, the staff of the Archives will respond to reference inquiries by mail and telephone.

Open records are those materials older than 30 years that are available to the public (not confidential).

Confidential records include personnel records and documents containing sensitive personal information. These materials are closed for a period of 80 years and may be accessed ONLY by obtaining an appropriate signed copy of release which has been approved by the Bishop AND the Historiographer/Archivist.

Restricted records are privileged communications of the creating Diocesan agency. These records are closed for a period of 30 years and may be accessed ONLY by obtaining an appropriate signed copy of release which has been approved by the Bishop AND the Historiographer/Archivist. Access to records older than 30 years may also be restricted if the records have not been processed or appraised, if they contain unseparated personal information, if they are in fragile condition, or if restrictions have been placed on them by the donor. Special access to confidential and/or restricted records may be granted in the unusual case when release of the information serves an essential public interest over and above a private research agenda or when it fulfills a vital personal need.

Published records of the diocese and minutes of the Executive Council and the General Convention are open and available to researchers.

All records and papers of the Archives, generated originally by any volunteer or employee of the Diocese, unless otherwise noted, are the property of Episcopal Diocese of Indianapolis. Discretionary decisions regarding access and disposition are reserved to the Historiographer/Archivist of the Diocese.

Researchers are required to request permission to publish and to note copyright permission and credit in print. Proper citation formats are available upon request. Researchers are respectfully requested to deposit copies of their work with the Archives when significant use has been made of its primary resources.

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